Ginsters respects your privacy and will treat your personal information carefully. This policy sets out important information about how we use your personal information so please read it carefully.

INTRODUCTION

The website www.ginsterscareers.com is operated by Ginsters, a Division of Samworth Brothers Ltd (“we” or “us”) and we are what is known as a “controller” of personal information with gather and use. When we say ‘we’ or ‘us’ in this policy, we mean Ginsters which is a company with the Samworth Brothers Limited Group (our “Group”). A list of our Group companies can be found here. www.samworthbrothers.co.uk/our-businesses

This privacy policy relates to your use of our website (www.ginsterscareers.com).

We take your privacy very seriously and we ask that you read this policy carefully as it contains important information on:

  • The personal information we collect about you;
  • What we do with your information; and
  • Who your information might be shared with.

WHAT PERSONAL INFORMATION WE COLLECT AND HOW WE USE IT

We may ask you to provide certain personal information when you use our website (www.ginsterscareers.com).  We use your personal information to:

  • Consider your application for a role at Ginsters we will process the personal data you submit in your application;
  • Customise our website and its content to your particular preferences;
  • Process returns and address complaints and queries;
  • Update our records;
  • For legal purposes (such as regulatory and enforcing our rights);
  • To remember you and view activity on our Site – please see ‘Cookies and Tracking’ below

We only use your personal information where that is permitted by laws that protect your privacy rights. When you use our site, apply for a job or as part of the recruitment process, we will only use your personal information where:

  • We have your consent (if consent is needed);
  • We need to use the information to comply with our legal obligations;
  • We need to use the information to perform a contract with you (such as an employment contract);
  • It is fair to use the personal information either in our interests or someone else’s interests, where is there no disadvantage to you (what is known as ‘legitimate interests’) – this can include where it is in our interests to market additional products or services to you.
  • It is necessary for equalities monitoring

In some cases, if you fail to provide some of the personal information required in the recruitment process, (for example information enabling us to verify your right to work in the UK) we may not be able to process your application further or enter into a contract of employment with you.

MARKETING

We will not use any personal details you provide in the course of using the website (www.ginsterscareers.com) to contact you for marketing purposes.

INFORMATION WHICH WE MAY COLLECT:

We may collect personal information about you when you use our site, contact us, apply for a job with us or as part of the recruitment process.

We may collect the following personal information:

  1. personal contact details such as name, title, home addresses, telephone numbers, and personal email addresses;
  2. gender and date of birth;
  3. details of your qualifications, experience, employment history (including job titles, current salary and working hours) and interests;
  4. information about your race or ethnicity and religious beliefs;
  5. details of your referees and any information contained in any references;
  6. any other information contained within your CV or cover letter or gathered as part of the recruitment process;
  7. identification information (including a copy of driving license, passport and utility bills);
  8. your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information;
  9. information about your previous academic and/or employment history, including details of any conduct, grievance or performance issues, appraisals, time and attendance, from references obtained about you from previous employers and/or education providers and information regarding your academic and professional qualifications;
  10. information regarding your performance in respect of any psychometric testing or other assessments which may be used throughout the recruitment process; and
  11. information about any of your criminal convictions and offences.

HOW LONG WE WILL KEEP YOUR PERSONAL INFORMATION

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, or reporting requirements. To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorised use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements. We will not retain personal information for longer than 6 months.

OUR APPROACH TO INFORMATION SECURITY

To protect your information, Ginsters has policies and procedures in place to make sure that only authorized personnel can access the information, that information is handled and stored in a secure and sensible manner and all systems that can access the information have the necessary security measures in place. To accomplish this, all employees, contractors and sub-contractors have roles and responsibilities defined in those policies and procedures.

To make sure all employees, contractors and subcontractors understand these responsibilities they are provided with the necessary training and resources they need.

In addition to these operational measures, we also use a range of technologies and security systems to reinforce the policies.

To make sure that these measures are suitable, vulnerability tests are run regularly. Audits to identify areas of weakness and non-compliance are routinely scheduled. Additionally, all areas of the organisation are constantly monitored and measured to identify problems and issues before they arise.

YOUR RIGHTS

In order to process any of the requests listed below, we may need to verify your identity for your security. In such cases your response will be necessary for you to exercise this right.

The right to access information we hold about you

At any point you can contact us to request that the information we hold about you as well as why we have that information, who has access to the information and where we got the information. Once we have received your request we will respond within 30 days.

The right to correct and update the information we hold about you

If the personal information we hold about you is out of date, incomplete or incorrect, you can inform us and we will ensure that it is updated.

The right to have your information erased

If you feel that we should no longer be using your personal information or that we are illegally using your personal information, you can request that we erase the personal data we hold. When we receive your request, we will confirm whether the personal information has been deleted or tell you the reason why it cannot be deleted.

The right to object to processing of your personal information

You have the right to request that Ginsters stops processing your personal information. Upon receiving the request, we will contact you to tell you if we are able to comply or if we have legitimate grounds to continue. If personal data is no longer processed, we may continue to hold your personal information to comply with your other rights.

The right to ask us to stop contacting you with direct marketing

You have the right to request that we stop contacting you with direct marketing. In order to process your request, we may need to verify your identity for your security.

The right to data portability

You have the right to request that we transfer your personal information to another controller. Once we have received your request, we will comply where it is feasible to do so.

Consent

In those cases where we need your consent to hold your information, we will ask you to check a box on any form requiring consent.  By checking these boxes, you are stating that you have been informed as to why Ginsters is collecting the information, how it will be used, for how long it will be kept, who else will have access to it and what your rights are as a data subject.

SHARING YOUR INFORMATION

In order to make the Site available, we may share your personal information with other members of our Group of companies.

We may [also] share your personal information with the following categories of third parties:

  • Our service providers where necessary to make the products and services available to you such as suppliers of IT services;
  • With partner marketing agencies to facilitate management of a competition you have entered
  • Where Ginsters or our Group or substantially all of its assets are acquired by a third party, personal information held by us will be one of the transferred assets and your personal information will be transferred to the new owner, to be used for the purposes set out in this privacy policy; and
  • Where necessary to protect the rights, property, or safety of our group of companies, our customers, or others we may share personal information with law enforcement agencies.

COOKIES AND TRACKING

Use of cookies

A cookie is a small text file which is placed onto your computer (or other electronic device) when you access our website. We use cookies on this website to:

  1. recognise you whenever you visit this website (this speeds up your access to the website as you do not have to log in each time);
  2. obtain information about your preferences, online movements and use of the internet;
  3. carry out research and statistical analysis to help improve our content, products and services and to help us better understand our customer requirements and interests;
  4. make your online experience more efficient and enjoyable.

You can choose to accept or decline cookies.  Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.  If you decline, this may prevent you from taking full advantage of the website.

Once you agree, the file is added to your computer’s hard drive and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

ENQUIRIES

When contacted with an enquiry, Ginsters will hold the entity name and contact details only for the purposes of handling the enquiry.

[The online forms are subject to the same cookies and tracking as the rest of the website (see the above section “Cookies and Tracking” for more information).]

[Calls made to us may be recorded to protect the interests of all parties. Call records are deleted unless needed for ongoing actions].

CONTACT DETAILS

If you have any queries about this policy, need further information or wish to lodge a complaint you can use the details below to contact the relevant party:

dpo@samworthbrothers.co.uk

CHANGES TO THIS PRIVACY POLICY

We may change this policy from time to time. You should check this policy occasionally to ensure that you are aware of the most recent version that will apply each time you access the Site.